Advantages of Subscription Model Vs Customizable Software Development for University.

A subscription model of a customizable cloud-based university ERP system at an affordable cost offers several advantages, including access from anywhere from desktop, laptop or mobile phone, lower upfront costs, predictable budgeting, flexibility, faster implementation, ongoing support and maintenance, improved data management, improved efficiency, scalability, and collaboration.

  • Lower upfront costs : With a subscription model, universities can avoid the high upfront costs of purchasing and implementing an ERP system.
  • Predictable budgeting : The subscription model allows universities to budget and plan for their expenses with more accuracy, as they know the cost of the system over a specific period.
  • Flexibility : The subscription model provides flexibility in terms of customization, upgrades, and scalability, allowing universities to adapt the system to their changing needs.
  • Faster implementation : With a subscription model, universities can implement the system more quickly, as the vendor is responsible for the installation and configuration.
  • Support and maintenance : The subscription model often includes ongoing support and maintenance, ensuring the system is up to date, secure, and running efficiently.
  • Access to the latest technology : With a subscription model, universities can access the latest technology and features without having to invest in expensive upgrades.
  • Collaboration : The subscription model allows universities to collaborate with the vendor to customize the system and ensure it meets their specific needs.
  • Improved data management : The subscription model ensures data accuracy, quality, and security, which are essential for an effective ERP system.
  • Improved efficiency : A subscription-based ERP system can help streamline processes, reduce duplication, and improve overall efficiency in university operations.
  • Scalability : With a subscription-based ERP system, universities can scale up or down based on their changing needs, ensuring the system grows with them.
  • Always up-to-date : Software providers often update their subscription software automatically, so users always have access to the latest features and security updates without needing to worry about downloading and installing updates manually.
  • Free Training : Subscription model give training to the staff which help in reducing cost.
  • Access from anywhere : Cloud-based ERP systems can be accessed from anywhere with an internet connection, making it easier for faculty, staff, and students to use the system and access the information they need.
  • Access from Mobile App : A mobile application provides users with access to the software from anywhere, at any time, increasing productivity and efficiency.
  • Genius provide white label solution with your own branding for both cloud based system and mobile app.
  • Customization : Genius offers customization at affordable cost, which is very cost effective.
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Challenges for developing software in house

Developing an ERP (Enterprise Resource Planning) system for a university campus can be a complex undertaking with several challenges that need to be addressed. Some of the challenges that may arise in developing a university ERP system in campus are:

  • Integration of systems : Integrating multiple systems that manage various processes, such as admissions, registration, payroll, finance, and student information, can be challenging.
  • Data management : Managing the vast amount of data generated by universities can be a significant challenge. Ensuring data quality, accuracy, and security is critical for the success of an ERP system.
  • User adoption : Encouraging user adoption and providing adequate training and support for users is essential for the success of the system.
  • Cost : Developing an ERP system can be expensive, and universities must consider the financial implications of the project. Invest separately for developing Mobile App.
  • Customization : Customizing the ERP system to fit the unique workflows and processes of a university can be a time-consuming process.
  • Security : Ensuring the security of the ERP system is crucial, as universities are often targets for cyberattacks.
  • Collaboration : Collaboration between different stakeholders, including IT staff, administrators, faculty, and students, is necessary to ensure the system meets the needs of all users.
  • Scalability : The ERP system should be scalable to accommodate future growth and changes in the university's operations.
  • Vendor selection : Selecting the right vendor for developing the ERP system is crucial, as the vendor's expertise, experience, and support can significantly impact the success of the project.
  • Dependency : University has to appoint expert or third party consultant to train the developers.
  • Technical limitations : Depending on the skills and expertise of the development team, the resulting software may have technical limitations that prevent it from performing as well as other off-the-shelf solutions.
  • Large Investment : University has to invest large amount in purchasing computers and multiple mobile devices for Development, Testing and Deployment.
  • Delay in Development and Customization as the existing developers do not have any idea how to customize add new functionality or to modify existing code.
  • University has to pay for cloud server and maintenance to multiple servers which is going to be very expensive compared to subscription model.
  • Training : University has to pay separately to trainer to train the staff.
  • System maintenance and updates : Once the software is developed, it requires ongoing system maintenance and updates are necessary to keep the ERP system running smoothly and efficiently. In order maintain and customize software according to the requirements of the university, they have to employ at least 3 to 5 developers which is too expensive.
  • Instant Evaluation:

    Genius Education Management Systems have the functionalities to do constant assessment and evaluation on student’s performance as well as Employee’s performance. Our team of developers have created automated evaluation system which provides overall report of students and teachers performance based on their academic year activities.

    Likewise, students can attempt questions online on the web, and teachers can review them on the same platform. In a conventional or i would say traditional system, students wait for quite a long time before they get their results evaluated back from the teachers.

    Instant evaluation gives them prompt feedback, which can help them to improve and work on the subjects in which they have scored very low, or help them to motivate them if they have done well. Constant online examination can lead to assessments and help them to mitigate tension in students.

  • Since an online school isn't bound by space or time limitations, they can give a boundless number of courses for the students. Along these lines, an online school management software can help students to approach large number of courses that they can take whenever and wherever.

  • In a traditional school, there are a couple of obligatory expenses related with stationary cost. But Genius School Management software don't require any significant cost of stationary expense, Institutes can save huge amount of reserve funds for other activities.

  • Rather than sitting in a classroom with distractions or a crowded library, the student has the adaptability to make his suitable condition that is best helpful for them. Genius Education ERP Management provides the competitive flexibility to all the students, teachers and other employees to update their institutional activities efficiently.

  • One of the greatest advantages of implementing Genius Education Management System is that it offers different channels of communication between Parents / Students / Teachers / and Principal. Rather than going to the institute to talk with the teacher of class, the students or their parents can clear their queries via personal messaging to the Teacher / Principal. This constant communication with the teaching faculty not just makes the progress of the students more relatable to the parents, but it additionally builds their trust in the institute’s faculty.

  • In a traditional School Management System, students have to consistently stay updated and aware of classwork, homeworks and if any assignments and then perform at a speed that may not be agreeable to complete all the work.

    Even though, In Genius ERP Software, students can know and complete classwork, homework and assignments at their own pace, stopping to get the feedback over and again, or clearing the questions with the teachers. Notwithstanding for students who are finishing the work at a record pace, they don't need to wait for that other students to catch up to speed with them and can move forward without anyone else.

    These are few of the differences between Traditional School Management Vs Genius School ERP Management.

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